Battle Photographic Society

Constitution

BATTLE PHOTOGRAPHIC SOCIETY

Constitution

 

1. The Club is considered to be a Members' Club and shall be called the Battle Photographic Society. The income received and expenses paid are solely for the benefit of the membership of the Club.

 

2. The objectives of the Club shall be the advancement and enjoyment of photography in all its forms.

 

3. The annual membership subscriptions shall be such amounts as the Club may from time to time in a General Meeting, determine. The annual subscriptions are due on 1st of September each year and must be paid by the end of the following month. Members joining during the season shall pay such subscription as the Chairman and Treasurer consider appropriate.

 

4. The affairs of the Club shall be governed by Club officers consisting of a Chairman, Vice Chairman, Secretary and Treasurer and up to six Committee Members. The Club Officers and Committee members shall be elected at the Annual General Meeting and are eligible for re-election without nomination. The Committee shall have powers of co-option. A quorum shall consist of 60% of the current total committee membership.

 

5. The Secretary shall keep Minutes of all business meetings. The Secretary shall call a General Meeting (to be called the Annual General Meeting) during April or May of each year. At least 14 days' notice shall be given to members. The Secretary shall call a Special General Meeting within 28 days of receiving a request, in writing, from at least six fully paid up member who must state, in writing, the business to be transacted. The Secretary shall give the members at least 14 days’ notice of such a meeting. A quorum at a General Meeting shall be 25% of the membership. Decisions of any General Meeting shall be those of the majority of the eligible Members present and voting. Eligible Members unable to attend and having offered apologies may vote by proxy through the Chairman. In the event of an equality of votes at a General Meeting or a Committee Meeting the person in the chair for such meeting shall have a casting or additional vote.

 

6. The Treasurer shall collect all subscriptions and monies due and make such payments as shall be authorised by the Committee. Cheques shall be drawn on the Club’s banking account and shall bear the signature of any two of the following for amounts over £100: Chairman, Vice Chairman and Treasurer. For cheques of £100 and less any one of the Chairman, Vice Chairman and Treasurer may sign.

The Club’s financial year ends on the last day of July and a Balance Sheet and an Income and Expenditure Account Sheet will be drawn up by the Treasurer and audited by a person approved by the Committee.

 

7. Applications for membership shall be considered by the Committee Members there present, provided that this constitutes a quorum, who shall act reasonably in exercising their discretion as to the election or rejection of a candidate by a simple majority of those present and voting. On election and after payment of the requisite subscription and issue of a receipt, a candidate shall be a Member of the Club and shall be deemed to have agreed to be bound by this constitution.

 

8. The Committee shall have the power to expel any member whose conduct shall, in their opinion, render his/her continued membership untenable. Such Member shall be given not less than fourteen days’ notice in writing or by email to attend a meeting of the Committee, such notice to specify the complaint made. No Member shall be expelled without first having an opportunity of appearing before the Committee and answering the complaint and without a Resolution in favour of expulsion by at least two-thirds of the Committee Members present and voting at such a meeting. A Member who is expelled shall not be entitled to any refund of subscription.

 

9. No alteration of, or addition to, this Constitution shall be made except by the Annual General Meeting or a Special General Meeting.

 

10. The Committee shall be the sole authority for the interpretation of this Constitution and its decision shall be final and binding.

 

Updated 2017-10-05